Skip to content
Milvao
Free tool

WhatsApp group rules generator

Pick your community type, switch on the rules you need and choose a tone to get rules ready to paste, with bold titles in WhatsApp formatting.

Updated 3 min read
Summarise

Short answer: The group rules generator writes WhatsApp group rules you can paste straight into a group. Choose your community type, switch on the rules you need, such as no selling without permission or no forwards, and pick a tone. The text uses WhatsApp formatting, so each rule's title shows in bold. It runs in your browser and nothing you type is sent anywhere.

Runs in your browser. Nothing you type is sent anywhere.

Tone

Rules to include

Says what the group is for
Ads and pitches need an admin's yes
No chain messages or unverified news
Personal requests go to an admin
No unsolicited private messages
No screenshots or numbers shared outside
Which language to post in
When not to post
Reminder, warning, removal
What means removal at once

Your rules, ready to paste

*Group rules*

Welcome to this group. A few simple rules keep this group useful for everyone:

1. *Keep it on topic.* This group is for business referrals, requests and member news. Anything else is better in a direct chat.
2. *No selling without permission.* Please don't post ads, offers or sales pitches unless an admin has said yes first. If someone asks for a service, reply to them privately.
3. *No forwards.* Please don't forward chain messages, news clips or videos from other groups. If something matters, add a line on why it's useful here.
4. *Ask privately when it's personal.* Looking for an introduction, a hire or advice on something sensitive? Message an admin privately instead of posting it for everyone.
5. *Ask before you DM.* Don't message members privately to sell or pitch. If you'd like to talk to someone one to one, ask them first.
6. *What's shared here stays here.* Don't share screenshots, phone numbers or members' details outside the group without asking.

*If a rule is broken*
- 1st time: an admin sends you a private reminder.
- 2nd time: a final warning.
- 3rd time: you're removed from the group.
- Spam, scams, harassment or hate speech mean removal straight away, with no warnings.

Questions about these rules? Message an admin. Thanks for helping keep this a good place.
1,311 characters*Bold* shows as bold in WhatsApp

Tip: pin the rules, and post your join link with them, so members know where to send private requests instead of asking in the group. Write a welcome message

Key takeaways

  • Short, numbered rules are easier to follow, and to point to, than a long paragraph.
  • Say what the group is for first. Most other rules follow from that.
  • Write down what happens when a rule is broken, so moderation feels fair rather than personal.
  • Pin the rules, and repeat the link in the welcome message for new members.

How to use the group rules generator

  1. 1Type the group's name and pick the community type. The type sets the line about what the group is for.
  2. 2Pick a tone: friendly, formal or brief.
  3. 3Switch rules on or off. Language and quiet hours show extra options when you turn them on.
  4. 4Read the result, change anything that doesn't sound like you, then copy it.
  5. 5Paste it into the group, pin it, and post your join link with it so members know where to send private requests.

What should WhatsApp group rules include?

Keep the rules that solve problems your group actually has. These are the ones community organisers reach for most, and why each helps.

RuleWhy it helps
Stay on topicSays what the group is for, so members can judge a post themselves.
No selling without permissionStops the slow slide into an advert channel, while still letting admins approve useful offers.
No forwardsChain messages and unverified news bury real conversation and spread mistakes.
Ask privately for helpPersonal needs, like a hire or a sensitive question, are easier to ask one to one.
Respect DMsMembers who post in the group shouldn't get cold sales messages in private.
Keep it privateScreenshots and numbers shared outside the group break members' trust.
Language and quiet hoursUseful in mixed-language groups and for members with notifications on.
Moderation steps and consequencesA known sequence (reminder, warning, removal) makes enforcement predictable.

How the formatting works in WhatsApp

WhatsApp's Help Center lists the formatting characters: asterisks around text for bold, underscores for italic, a number and a full stop for a numbered list, and a hyphen and space for a bulleted list. The generator uses bold for each rule's title and numbered lines for the rules, so they read clearly in the chat.

If an app doesn't show list formatting, the lines still read as a plain numbered list. Copy the text exactly, including the asterisks, so the bold appears after you send it.

How to enforce group rules without drama

  • Start with a private reminder. Most people fix it straight away, and nobody is embarrassed in front of the group.
  • Use the same steps for everyone, including friends and long-time members.
  • Remove spam and scams at once. Say so in the rules, so it isn't a surprise.
  • Share the job between two or three admins, so rules are still applied when one of you is busy.

Fewer rule breaks with a private route

Many rules exist because members post requests and pitches in the group. Milvao gives members a private route instead: they tap a join link, tell the community's business number what they need, and are introduced to a member who agreed to help. The group stays for conversation. See how it works.

Sources

Facts about WhatsApp and other services come from the pages listed, on the dates shown, and can change.

FAQ

Questions about whatsapp group rules

Say what the group is for, then add only the rules that solve real problems: no selling without permission, no forwards, respect for private messages, keeping members' details private, and clear steps for what happens when a rule is broken.

Paste them as a message and pin it, and put a short version or a link in the group description. Repeat the link in the welcome message, so new members see it when they join.

Few enough that people read them. If a rule never comes up, leave it out. If the same problem keeps happening, add a rule for it and tell the group why.

Yes. It is free, needs no sign-up and runs in your browser. The group name and choices you make are not sent anywhere.
30-day pilot

Make your first introductions this month

We connect your business number, set up join links for two or three of your groups and help your first members get introduced.

Talk to us