# Pass a client requirement to the right broker without a group blast

> Real estate broker network leads usually travel as requirement posts in a WhatsApp group: "Need 3BHK on rent, Sector 70, budget 35k", seen by every broker at once. With Milvao, the broker sends the requirement privately to your network's number. Milvao asks the member who handles that property type in that locality, one broker at a time. Numbers are shared only after that broker accepts, and the client's details never go in the brief.

Source: https://milvao.com/use-cases/real-estate-broker-leads · Updated 2026-11-05

## Key takeaways

- Brokers list property types as skills, such as Rentals or Commercial leasing, and the localities they cover as cities.
- A requirement goes to one matching broker at a time, so it is not blasted to the whole group.
- Fairness in the ranking and a limit of two requests a week stop one broker taking every lead.
- Brokerage sharing and deal terms stay between the two brokers. Milvao records the introduction only.

## The problem with real estate broker network leads in groups

Broker groups move fast. A requirement posted at 11 in the morning has thirty replies by noon, half of them listings that don't fit, and the broker who posted spends the afternoon sorting them. The broker with the right flat in the right sector might have been showing a property and missed it.

Public requirement posts also leak value. Every member sees the budget and the locality, and some brokers stop posting good requirements at all.

## Sample requirements

Made-up examples, typed the way brokers write them. Localities and budgets are invented.

Sample requirements and briefs (made-up examples)

| The broker writes | Service | City and details |
| --- | --- | --- |
| Client needs 3BHK on rent, Sector 70 Mohali, budget 35k, family, from 1st. | Residential rentals | Mohali · 3BHK · 35k a month · from the 1st |
| Showroom chahiye ground floor, 1,500 sq ft, Zirakpur highway. | Commercial leasing | Zirakpur · ground floor · 1,500 sq ft |
| Buyer for a 200 sq yd residential plot in New Chandigarh, ready cash. | Plots | New Chandigarh · 200 sq yd · residential |
| Need warehouse 20,000 sq ft near Derabassi, 9 m height. | Warehousing | Derabassi · 20,000 sq ft · 9 m height |

## How a requirement reaches the right broker

1. The broker writes the client's requirement to your network's number: property type, locality, size, budget and timing. No client name or phone number is needed, and numbers are removed before the text goes to the AI.
2. Milvao writes a brief and the broker confirms it, then chooses whether their own number may be shared.
3. Milvao asks the member broker who lists that property type and is based in or covers that locality, ranked by fit, responsiveness and how recently they were asked.
4. The matched broker reads the brief and taps Accept or Decline within 48 hours. If they pass, the next broker is asked, up to three.
5. On Accept, the two brokers get each other's name and number and agree how to work the deal.

## Set up localities and property types

Use the cities list for the towns and large localities your brokers actually work in, for example Mohali, Zirakpur, Kharar, New Chandigarh and Panchkula. Keep it to places a client would name, not every sector, or matches get thin. Brokers mark every locality they cover as a city they serve.

Use skills for property types and deal types: Residential rentals, Residential resale, New projects, Plots, Commercial leasing, Warehousing. A broker who only does rentals should not be asked about plot sales. More in [skills and cities](https://milvao.com/help/community/skills-and-cities).

## Limits for broker leads

- Milvao doesn't track the deal, the brokerage split or whether the client closed.
- Requests are text only. Property photos, videos and documents are shared after the introduction.
- One broker is asked at a time. A broker who wants many options quickly may still prefer the group for some requirements.
- A broker gets at most two requests in any seven days, which can feel slow in a very active network. That limit applies to everyone.

## Frequently asked questions

### Does the matched broker see the client's details?

They see the brief the posting broker confirmed: property type, locality, size, budget and timing. Phone numbers are removed before the AI writes the brief, so client numbers should not reach it. Brokers should still leave client names out of requests.

### Can a broker send several requirements a day?

Yes. A member can send up to 10 new requests a day, each confirmed separately.

### How does Milvao decide which broker gets a lead?

It ranks brokers who list the property type and cover the locality by service fit, city fit, how often they accept and reply, completed introductions, and fairness, so brokers asked less recently come first. The reasons are shown to your team on every request.

## Sources

- [Milvao Help Center: Automatic matching or approve each match](https://milvao.com/help/requests/matching-modes) (checked 2026-11-05)
- [Milvao Help Center: Asking for an introduction](https://milvao.com/help/members/asking-for-an-introduction) (checked 2026-11-05)

## Related pages

- [Milvao for real estate networks](https://milvao.com/for/real-estate-networks)
- [Business referral management](https://milvao.com/use-cases/business-referrals)
- [Automatic member matching](https://milvao.com/features/automatic-matching)
- [Pricing](https://milvao.com/pricing)